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Admin Jobs at Al Ghurair University; Secretary - College of Law

Posted By : Brown Kaje on Thursday, 1 May 2014 | 10:42:00 pm

Job Title:        Secretary - College of Law
Job Ref:    AGU/13-14/SEC
Job Location:   Dubai, UAE
Employer:    Al Ghurair University
Department:    College of Education


About  AGU:
Al Ghurair University (AGU) is a private university located in Dubai, United Arab Emirates and founded by Al Ghurair. The university offers bachelor's degrees in Business Administration, Computer Information Systems, Computer Science and Engineering, Electrical and Electronics Engineering, and Interior Design.

The university was founded in 1999 for the purpose of serving the national and regional community through equipping the young generations with the necessary knowledge and skills to fit to the development and productivity of their communities. Al Ghurair University is licensed by the UAE Ministry of Higher Education and Scientific Research. All bachelor degree programs offered by AGU have been granted accreditation.

Job Overview:
Performs all activities with utmost confidentiality. Coordinates a variety of general office activities by performing the following duties personally and through subordinate colleagues. Maintain good relationships with other Deans, Faculty, Operations and Support Staff.

Job Requirements:
• Minimum Graduation with a secretarial or business administration diploma or an equivalent combination of education and experience from which comparable knowledge and abilities have been acquired.
• Candidate should be bi-lingual with minimum 2- 4 years experience in the Secretarial/Administration field.
• Proficiency in MS Office (Word, Excel, Power Point and Outlook) is a must
• Customer service skills
• Planning and organizing skills
• Multi-task oriented
• Good Team Player

Job Duties:
• To maintain records and documents and provide administrative support in all required areas as designated by the dean.
• E-mail management, proficient utilization of the MS Outlook functions including Calendar Management, appointments, etc.
• Formulate a variety of correspondence including that of a sensitive nature, transcribe correspondence - Draft letters reports and correspondence and perform other administrative tasks to ensure the smooth and efficient running of the Sector from an administrative perspective
• Preparation of presentations, reports, and statistical data if required (consolidating departmental activities reports for Dean´s Office).
• Receive queries and explanations, if any, on behalf of the Dean, and co-ordinate with the concerned personnel in AGU to provide necessary clarifications;
• Schedule appointments for and on behalf of the Dean,
• Arrange business meetings and coordinate the administration for arranging bookings and travel tickets if required
• Scheduling meetings (interdepartmental/external), assisting in preparation of Agendas, attending and recording minutes of internal meetings conducted by the Dean.
• Provide information to callers, take dictation if required, compose and type correspondences, direct calls to appropriate officials and place outgoing calls on behalf of the Dean;
• Greet and receive visitors of the Dean, inform the Dean and ensure that the required attention and hospitality is provided to the visitors;
• Establish and maintain database and filing system both electronic and hard copy.
• Handle the Dean´s office effectively and efficiently in his absence.
• Perform other tasks related to the administration function as they arise and as delegated by the Dean and other Superiors
• Maintain business cards / contacts

Deadline Date: 26/05/2014

How to Apply:
Please forward your application/resume to:
Email: support_law@agu.ac.ae, hrm@agu.ac.ae

OR

Apply Online

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