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Office Administrator Needed in Dubai

Posted By : Brown Kaje on Monday, 7 April 2014 | 6:45:00 am

Job Title:    Office Administrator
Job Location:    Dubai, UAE
Employer:    Thuraya
Division:    Technology

About Us:
Thuraya is a leading mobile satellite communications company that empowers people with tools to bring the organizations and communities they serve closer together.

We offer innovative, flexible and dependable technology that helps you overcome the toughest challenges and achieve the highest aspirations - facilitating reliable communications where and when it matters most.

Our global customers include industry leaders from a variety of sectors including energy, media, marine, government and NGOs

Job Overview
Perform professional level administrative duties involving an extensive knowledge of office procedures in line with the company’s policy. Under direct supervision of the immediate supervisor, exercise a fair amount of independent decision-making relating to the day-to-day operations and functions of the office.

Job Requirements:

  •     Minimum of 5 years’ experience in independently handling various daily office operations in a large organization.
  •     Excellent communication skills (oral and written) and possess thorough knowledge of business English and arithmetic.
  •     Highly organized and demonstrates ability to work accurately with high attention to details.
  •     Excellent interpersonal skills with the ability to deal and work effectively with employees and the general public.
  •     Proficient in using modern office equipment and computer application software.
  •     Diploma holder of related degree in Office Management and/or Business Administration.

Job Duties:
  •     Performs a full range of secretarial duties and assists in a variety of clerical, technical and routine administrative tasks; facilitates internal and external communications as directed.
  •     Reviews and proofs documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations. Prepares and edits a variety of correspondence, memoranda, reports and other materials.
  •     Collects and compiles statistical data and other information for inclusion into special and periodic reports. Prepares statements, summaries, reports, presentations and other documents.
  •     Coordinates internal communications and activities within the assigned department.
  •     Handles postal services, receives visitors, arranges travel, schedules appointments, answers telephone calls and refers to appropriate staff members.
  •     Handles all telephone or counter enquiries from the employees or external clients.
  •     Establishes and maintains positive staff and public relations.
  •     Handles all filing and record keeping, including database management, data entry/retrieval and a variety of software applications used for general office and secretarial support.
  •     Responsible for tracking office supply requirements and inventories of the assigned department.
  •     Engages and executes other tasks as and when it is necessary or as assigned.
  •     Proactively attend to tasks and activities that are essential in meeting the operational requirements of the assigned department as and when needed.

Deadline Date: 21/04/2014

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